Share your feedback on Planon
Last week, if you are a regular Planon user, a feedback survey has been sent to your email, or a paper version was provided to you. We are asking for your help to please respond to all the questions as your feedback is important, regardless of your level of involvement in the processes.
The survey will close on Friday, April 29, 2022.
The questions that you will be asked will be tailored to your role, and involve work management, inventory and purchasing, PMFS mobile app, and timecards and reporting. Your feedback is anonymous and no personal information will be saved with the responses.
This survey is conducted by the Customer Services & Informatics team in partnership with Operational Excellence. Your feedback will help establish a baseline assessment of your experience using Planon, and help stabilize and improve the system. We anticipate to conduct this survey annually to help measure improvements and keep track of areas that require attention in Planon.
For questions or concerns, please reach out to Kishani Gibbons, Director, Customer Services & Informatics (firstname.lastname@example.org).
University Boulevard bus loop road detours
Due to three projects under construction simultaneously — School of Biomedical Engineering (SBME) Building, Gateway Health Building, and a utility steam tunnel repair, the University Boulevard bus loop will be closed starting April 19 to May 1, 2022. During this closure, no trolley busses or vehicles will be entering the University Boulevard bus loop. Single lane vehicle traffic for deliveries will be maintained.
As part of the Wesbrook Mall Upgrades, the Wesbrook Mall corridor between Student Union Boulevard and Chancellor Boulevard is also being upgraded in phases to repair the condition of the roadway and enhance safety and user experience for all modes of transportation. Construction will begin in April 2022 and will continue until September 30, 2022.
The first stage of construction will begin on April 19, 2022, and will result in a full closure of Wesbrook Mall between Walter Gage Road and Student Union Boulevard until approximately May 29. Nearby streets and sidewalks will also be affected during this time. Learn more about what to expect during construction.
Watermain repair on 16th Avenue in the University Endowment Lands (UEL)
The University Endowment Lands will be completing an emergency repair on an incoming watermain on 16th Avenue. Our team will support this work from April 20 – 22, 2022 by switching over our campus water feed, once the repair commences.
During this switchover, we do not anticipate any disruption to our water supply. However, you may notice some differences in your water during the changeover:
For questions or concerns, please contact your zone Facilities Manager.
Projects approved by UBC Board of Governors
A number of projects received approval in the March Board Committee meeting:
The agenda package and minutes of the March Board Committee meeting are available on the UBC Board of Governors website.
UBC Facilities Apprenticeship Program is growing
We have recently posted a job opening for CUPE 116 Sheet Metal Apprenticeship — available on Workday:
What does a Sheet Metal Worker do at UBC?
How do you become an apprentice?
The Industry Training Authority (ITA) manages the apprenticeship system and certifies skilled trades. Most apprentices take four years to complete, with 80% of the learning taking place at the worksite and 20% with an ITA-recognized training provider. An apprenticeship is a work-then-school cycle repeated each year for about four years.
Facilities currently has 3 active apprentices and 2 under recruitment.
What is the application process?
Those interested should submit their application in Workday before the posting closes. Shortlisted candidates will be contacted to complete a BCIT trades pre-entry test on the four components listed below:
The trades pre-entry tests are designed to show that you have the necessary academic skills to succeed in your trades or technical studies program. For more information, visit the BCIT website.
After in-person interviews are conducted and evaluated, the successful candidate will be awarded the position and will begin their apprenticeship journey.
For further details, please reach out to one of the Facilities Apprenticeship Committee Members:
Workday Tip: Going on leave
When you go on a leave of absence, you may be eligible to continue your benefits/pension during your leave. If you are eligible, you will receive a benefit task called Go on Leave in your Workday inbox.
It is important to complete your Go on Leave benefit task by the Submit By date indicated in the task. Failure to do so will result in automatic waiving of some or all of your benefits and/pension depending on the type of leave.
For step-by-step instructions on Workday, please refer to the Benefit Change: Go on Leave guide in the Workday Knowledge Base.
For information about returning from leave, visit the Benefit Change: Return from Leave guide in the Workday Knowledge Base.
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
In case you’ve missed it
Here is a quick recap of key events and information that you may have missed. For more details, please click on the links below or refer to our weekly portfolio newsletter, VPFO Update.
EDI: Judge Ketanji Brown Jackson – Advancing racial equity
“It has taken 232 years and 115 prior appointments for a Black woman to be selected to serve on the Supreme Court of the United States.” — Judge Ketanji Brown Jackson
On Friday, April 8, 2002, the first African American woman, Judge Ketanji Brown Jackson, ever nominated and confirmed to the US Supreme Court made history.
Judge Jackson’s professional experience, particularly as a judge with a significant background as a public defender, and her personal experience as a Black woman in the United States will shape how she approaches cases before the court and how both majority and minority opinions will be framed and argued.
Emergency tip: Hand crank radio
A hand crank radio is an important part of your emergency preparedness kit. After a disaster such as an earthquake, phone and internet services may be disrupted rendering all of your devices useless. A hand crank radio will allow you to monitor emergency broadcasts and local news. These devices also have integrated flashlights, solar power and the possibility to recharge your devices via USB connections.
For more information about emergency preparedness kits, visit the Government of Canada’s Get Prepared website.
Workplace Strategies for Mental Health: Communicating when someone is emotional – Speaker Tips
Many people listen to others, but only in the narrowest sense — they may hear the words without really hearing what others are saying. Good listening skills involve gaining a clear understanding of what the speaker intends, rather than just the words they’ve said. The following tips may be helpful:
Maintain good eye contact with the person and acknowledge you’re hearing them.
It’s difficult to hear when you’re talking. It’s natural to want to ‘fix’ things or give an effective answer. The problem is if you haven’t heard all of what the person needs to say, your ‘fix’ may be for the wrong issue.
Clarify what you hear
Regularly summarize or clarify your understanding of what’s being said. This may help make sure you’re getting the correct message. It’s also important to admit if you don’t understand something.
It can be helpful for both parties to try to summarize their conversation to tie up loose ends. The summary also gives both a clear understanding of what’s been discussed and sets a direction for constructive follow-up.
Reflect on what you hear
This differs from clarification. Reflection involves showing the person you’re aware of or understand what they’re feeling. You hold up a metaphorical mirror so the person can see more clearly what they’re saying and how you’re reacting.
Listening to understand
This goes beyond hearing the words, to ensure you understand their intention or perspective. When people are distressed, they may not always say exactly what they mean. Giving someone the safety and space to articulate — and then clarify or correct what they say — can give you a much better chance of understanding their perspective.
Managing your mental health
Our HR representatives are always available for a confidential conversation: