How to pronounce tə šxʷhəleləm̓s tə k̓ʷaƛ̓kʷəʔaʔɬ (The Houses of the Ones Belonging to the Saltwater)?
With the recent occupancy of our newest residence community, tə šxʷhəleləm̓s tə k̓ʷaƛ̓kʷəʔaʔɬ at UBC, learn how to pronounce the hən̓q̓əmin̓əm̓-language residence and house names on the Student Housing & Community Services website.
To learn more about this project, visit the Infrastructure Development website.
Planon Release 4.1 go live
The Enterprise Maintenance Management System (EMMS) project team is pleased to share that Planon Release 4.1, transitioning Energy & Water Services’ (EWS) assets and preventative maintenance plans from BuiltSpace to Planon is now live. This will better align our inventory and asset management system.
This transition means that EWS can now use Planon to maintain and manage their urban and building assets via preventative maintenance plans and orders created in Planon. Front line staff is able to complete inspections via the Planon Mobile Field Service App (PMFS).
Release 4.2 (still to come) will create integration between ArcGIS and Archibus, so that Property related data moves into Planon automatically.
A big thank you to everyone who was involved and contributed immense efforts to support this project!
For more information, including support and new features, visit the Facilities website.
Sharepoint Upgrade on June 8, 2022
There is an upcoming migration upgrade to SharePoint 2019 starting from 9:00 am on Wednesday, June 8 to 9:00 am on Thursday, June 9.
The upgrade is expected to be fairly seamless as the site URL, contents, structure, and permissions will be preserved as part of the migration.
Before the migration, please complete the following:
- Perform a site cleanup
- Save any changes to your files and pages
- Check-in all checked out files and pages
- Complete any running workflows
During this migration, there will be a content freeze and your site will be set to read-only. This means:
- The contents of your site will remain accessible but will not be editable
- Your files will open in the local Office application, instead of within the browser using Office Web Apps.
- Your workflows will be paused and will not be triggered.
After the migration, please perform your own validation testing to verify that all your content has migrated.
The Communication & Collaboration Services team will complete a basic validation check as part of the migration process and will be available to support you if you encounter any issues.
If you have any questions, feel free to log a ticket with the Communication & Collaboration Services team.
Change in Plumbing Afternoon Shift in Building Operations
Starting on June 6, afternoon plumbing shift personnel will be shifted to the dayshift. This change will bolster our daytime plumbing staff, as we continue to build upon our preventive maintenance strategies on campus.
After-hours plumbing emergency triage will be processed by the 24/7 Operations Centre. Refer to the attached file for the callout process for after-hours plumbing issues.
For questions, please reach out to Sean McGregor (sean.mcgregor@ubc.ca).
New job strategy session (NJSS): May 24, 2022
Construction Office
Project Services
Let's work together to stop the spread of COVID-19
Dr. Sabrina Wong from UBC Nursing is recruiting people to participate in a study to learn whether people can correctly interpret the results of the Roche SD biosensor (SARS-CoV-2 self test nasal) using the manufacturer’s instructions. The survey will take about 20 minutes. You can participate in-person or via Zoom.
Are you a parent of a 14-15 year old? We are also looking for your children, aged 14-15 years old to also fill out the rapid antigen test survey.
Here is a link (https://ubc.ca1.qualtrics.com/jfe/form/SV_blM7z9ERJvAuX7U) where you can sign up!
As a token of our appreciation, participants will receive a $10 gift card that can be used at any UBC food services place (https://food.ubc.ca/feedme) and/or a 5- pack of SARS-CoV-2 self test nasal rapid antigen tests (ages 16+).
Please pass on this study information to any friends or colleagues who live/work/play @UBC.
Welcome to the team
- Please join us in welcoming Alaina Beach, Oisin Linnane, Sam Cooney, and Liam Velonic as Labourer 2 (Seasonal), and Mark Roberts as Trades 3 - Electrician.
- Gregor MacDonald has been promoted to HR Advisor and will be supporting Custodial Services and Infrastructure Development. If you require HR support, please reach out to Gregor (gregor.macdonald@ubc.ca).
- Francis Lepage, Director, Custodial Services' last day at UBC is on Friday, June 3. He'll be taking up an opportunity in Squamish. Thank you for your contribution, Francis — and we hope you enjoy Squamish! Sean Lynch will be stepping in as Acting Director for Custodial Services, starting next week. Congrats, Sean!
Job openings
All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:
- Head Utility Worker (JR7918) – 2022-06-01
- Waste Site Supervisor (JR7890) – 2022-06-01
- Reuse Initiative Coordinator (JR7927) – 2022-06-06
Don't forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply.
In case you've missed it
In case you've missed it Here is a quick recap of key events and information that you may have missed. For more details, please click on the links below or refer to our weekly portfolio newsletter, VPFO Update.
Inclusion, Exclusion, Segregation, and Integration: What are they and how are they different?
Many African-Americans migrated to Tulsa after the Civil War, carrying dreams of new chapters. The Tulsa race massacre took place on the evening of May 31, 1921, killing hundreds of residents, burning more than 1,250 homes, and erasing years of Black success.
In this week's VPFO EDI article, learn about:
- the Tulsa race massacre
- how the Civil Rights Movement abolished institutional racial segregation and integrated schools and other aspects of everyday life;
- the differences between the terms: Inclusion, Exclusion, Segregation, and Integration.
Read more
Emergency tip: Beware of aftershocks
Always remember to Drop, Cover and Hold on for each aftershock you experience!
After an earthquake, expect hundreds if not thousands of smaller earthquakes called aftershocks. They can continue for weeks, if not months after the initial event.
For more information, visit the Government of BC’s website. You can also learn more about earthquakes, including what to do before, during, and after one, on UBC's Emergency Preparedness website.
Managing your mental health
Human Resources has collected mental health resources to help you manage your ups and downs. To view workshops, webinars and events, visit the HR event listing.
Our HR representatives are always available for a confidential conversation:
- Monica Haab (monica.haab@ubc.ca): Building Operations, Energy & Water Services, Customer Services & Informatics, and Municipal Services
- Gregor MacDonald (gregor.macdonald@ubc.ca): Custodial Services and Infrastructure Development
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