Facilities Weekly

Making washrooms on campus more inclusive and accessible

The Equity and Inclusion Office (EIO) is currently working on a project to make washrooms more inclusive at UBC, in line with the university’s broad commitment to inclusion.

The project started in 2019 when the Provost’s office asked representatives from UBC Infrastructure Development and the EIO to meet with external consultants to conduct a campus-wide consultation on making washrooms safe and comfortable for everyone on campus.

Read more

Property Committee updates 

The June 16, 2022 Board of Governors (BOG) meeting included updates on Campus Vision 2050UBC Five-Year Capital Plan 2023-2024 to 2027-2028, and current and prospective projects.

For details, please visit the BOG website, or watch the livestream.


New job strategy session (NJSS): May 7 & 14, 2022

Construction Office 

  • Neville Scarfe Building, Office Block: Flooring renovation on the 6/F
    • Replace the carpet in eight office/admin spaces with hardwood floor.
    • Total square footage is 2577.84
  • Chemistry A Bock, Chemistry Physics Block: Lab A104 Renovation
    • Add air conditioning, HEPA filtration, curtain and lighting for new faculty member
  • Henry Angus Building: Installation of automatic door opener (ADO) in room HA161

Project Services

  • Buchanan Building Block C: Accessibility and washroom upgrades in Buchanan Complex
    • Immediate need (Temporary office: Buchanan D303)
    • Permanent accommodations (Office: Buchanan C227C)
  • Chan Centre for the Performing Arts: Chan office schemes
    • Convert rooms 201-202 into four approximately equal offices to ensure each office has one exterior window.
    • Power and data for double occupancy in the three largest offices.
    • Provide HVAC to each room.
    • Facilities Planning has reviewed layout.
  • Neville Scarfe Building – Office Block: Level 6, Flooring Renovation
    • Replace the carpet in 8 office/admin spaces with hardwood flooring
    • Total square footage is 2577.84.
  • Douglas Kenny Building: CFI Project – Dawson Lab renovation
  • Robson Square: Study space for Museum of Asia

South Campus Warehouse clean up

A big thank you to Municipal Services’ Streets & Operations Support crew for recently completing an amazing cleanup of the interior common spaces of the South Campus Warehouse!

Moving forward, please send any requests for common space use to Paul Harris, Stores Manager.


Safe Driving on Campus

A reminder that UBC Facilities’ vehicles must be operated at all times in a safe and courteous manner and in accordance with all applicable bylaws, laws and regulations. This includes, but is not limited to:

  • Driving at an appropriate speed with regard to road conditions and posted limit
  • Obeying all traffic signs (i.e. stop signs, yield signs, pedestrian crossings)
  • Using a high degree of caution around pedestrians on the UBC campus
  • Obeying all UBC parking notices and restrictions — tickets will be the responsibility of the driver to pay
  • Using a high degree of caution when backing up (i.e. walking around the vehicle before backing to check for obstacles, backing out of traffic rather than into traffic whenever possible, using a passenger to provide assistance whenever possible)
  • Refraining from operating or parking vehicles on grass areas, landscaped areas, or pedestrian zones
  • Wearing a seatbelt at all times
  • Refraining from using any handheld electronic devices while driving as per section 30.07 of the motor vehicle act
  • Refraining from smoking in any UBC vehicle
  • Refraining from harsh braking, cornering, and accelerating

For more information about driving safely on campus, visit the Safety & Risk Services website.


Ending self-isolation if you tested positive for COVID-1

Information on ending isolation if you tested positive and are managing your illness at home have been posted to the Safety & Risk Services website.

  • Ending isolation if you are fully vaccinated*: If you tested positive and are managing your illness at home you can end isolation when all three of these conditions are met:
    1. At least 5 days have passed since your symptoms started, or from test date if you did not have symptoms.
    2. Fever has resolved without the use of fever-reducing medication, such as acetaminophen or ibuprofen.
    3. Symptoms have improved.
  • Ending isolation if you are not fully vaccinated*: If you are an adult who tested positive and you are not fully vaccinated and are managing your illness at home, you can end isolation when all three of these conditions are met:
    1. At least 10 days have passed since your symptoms started, or from the day you tested positive if you did not have symptoms.
    2. Fever has resolved without the use of fever-reducing medication, such as acetaminophen or ibuprofen.
    3. Symptoms have improved.

*Fully vaccinated means you received both doses of a 2-dose series (e.g. AstraZeneca, Pfizer, or Moderna vaccine) or it has been more than 14 days since you received a single dose of a 1-dose series (e.g. Janssen/ Johnson and Johnson).

For more information on self-isolation and ending isolation, visit the BC Centre for Disease Control.


So you’ve completed your VPFO EDI training… What’s next? 

A few weeks ago, we invited you to complete a series of self-paced, 45-minute online EDI courses by September 30 to help us build a supportive, inclusive, and culturally safe work environment across the VPFO.

For those who have completed their training, make sure to get your certificate on UBC Workplace Learning.

For details and instructions, visit the VPFO EDI Training page.


Welcome to the team  

  • Conor Cregg-Guinan and Denise Tang are stepping into their new roles as Acting Operations Manager in Custodial Services, following Sean Lynch’s promotion to Acting Director, Custodial Services.
  • Lachlan Elliott, Mark Sheahan and Callum Eckley joins Municipal Services as Labourer 2.
  • Nicholas Logan joins Building Operations as Trades 3 – Electrician, and Noli Vargas and Earl Raymundo as Service Workers.
  • Ingelbert Madera has been promoted to Evening Shift – Assistant Head Service Worker in Custodial Services.
  • Jasbir Mann has been promoted to Head Utility Worker in Custodial Services, effective June 13.
  • Jag Khella steps into new role as Tool Crib / Store Operator in Municipal Services today.
  • Wende Kinch, Senior Manager, Fleet, Materials and Contracts from Municipal Services, is leaving UBC for an exciting opportunity in the private sector. Wende has led many of us through significant change as we adopted new policies, procedures and systems. She has shared her expertise through training and supported us through emergencies and COVID-19 with critical supplies.Wende will be missed!  Her last day in the office will be July 12. Please stop by and wish Wende well.

Job openings 

All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:

  • Day – Full-Time Service Worker (JR7941) – 06/24/2022
  • Night Service Worker (JR7944) – 06/24/2022
  • Evening – Full-Time Service Worker (JR7943) – 06/24/2022
  • Oper/Drvr-Heavy Equip (JR8236) – 06/29/2022
  • Director, Custodial Services (JR8165) – 6/30/2022
  • Trades 2 – Steamfitter / Pipefitter (JR7935) – 6/30/2022
  • Utility Worker (JR8325) – 7/6/2022
  • Utility Worker (JR8326) – 7/6/2022

Don’t forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.


In case you’ve missed it

Here is a quick recap of key events and information that you may have missed. For more details, please click on the links below or refer to our weekly portfolio newsletter, VPFO Update.


EDI: Indigenous People’s Day – June 21

June is National Indigenous History Month and June 21 the National Indigenous Peoples Day – reminders to “recognize and celebrate the unique heritage, diverse cultures and outstanding contributions of First Nations, Inuit and Métis peoples”.

Hear from UBC’s first Indigenous Chancellor: The Honorable Steven Point

Listen to a conversation between Professor Ono and UBC’s first Indigenous Chancellor: The Honorable Steven Point.

Take a listen to the Blue and Goldcast

Visit the Xwi7xwa Library on June 21

Join Xwi7xwa Library on Tuesday, June 21 from 10 am–3 pm to learn more about the Indigenous territories you live on, have been to, or would like to visit! The library will be displaying our Indigenous floor map on the second floor of the Irving K. Barber Learning Centre.

Learn more

Juneteenth: Marking the End of Slavery

Last year, President Joe Biden signed the Juneteenth National Independence Day Act, which establishes a holiday that commemorates the end of slavery in the US.

So what is Juneteenth, how did it become a holiday and what do people do to celebrate it?

Read more


Emergency tip: Do you know where your gas meter is located in case of an earthquake?

Make sure to keep a wrench close to your gas meter. This way you are always ready to shut off the gas in an emergency. Once the gas is off, do not turn it back on. Only a registered gas contractor can do that safely.

For more information on Natural Gas Safety, refer to Shake Out BC’s fact sheet.


Managing your mental health

Human Resources has collected mental health resources to help you manage your ups and downs. To view workshops, webinars and events, visit the HR event listing.

Our HR representatives are always available for a confidential conversation:

  • Monica Haab (monica.haab@ubc.ca): Building Operations, Energy & Water Services, Customer Services & Informatics, and Municipal Services
  • Gregor MacDonald (gregor.macdonald@ubc.ca): Custodial Services and Infrastructure Development