Facilities Weekly

In response to Colorado Springs attack

Sexuality and Gender Inclusive Education (SOGI UBC) has issued an important and powerful statement in response to the Club Q attack in Colorado Springs, United States: SOGI UBC statement in response to Club Q attack.

The event has reverberated across North America and beyond, and draws attention to the ongoing and persistent violence directed at queer and trans communities. We know that this tragedy has also impacted students, faculty and staff at UBC.

Faculty and staff may benefit from being aware of resources and spaces available to them for community and support – we’ve provided some relevant ones on our websites: UBC Vancouver | UBC Okanagan.


Our plan & our people

Thomas Straley, Accounts Payable Manager: Taking Accountability Personally

Some people are lucky enough to find their dream job early and follow that path all the way through their career — and with 20 years of experience specifically working in Accounts Payable (AP), Thomas Straley is one of them.

In this Q&A, Thomas shares why the VPFO’s strategic directions and values matter to him, and how he delivers his best for UBC through professionalism, commitment and accountability.

Read more about how Thomas and his team connect to the VPFO strategic plan.

Reminder: Preparing for extreme weather at UBC

As the weather patterns shift towards snow, we would like to remind you of information available, to help you prepare for extreme weather.

As per the Snow Policy, if UBC is subject to extreme winter weather conditions, the administration may decide to cancel or reschedule classes and/or curtail non-essential services. You are advised to check https://www.ubc.ca/ in the event of extreme weather for updates.

To view priority roads, sidewalks and pathways that our crews will work towards when dealing with an ice or snow event, please visit the Facilities website.

Read the full UBC Bulletin

Updated Zone List

The Zone list (see attached) has been updated as of November 25, 2022. Please note that the following update was made:

  • Orange Plumber – vacant

Botanical Garden gates

Crews are reminded to keep the main Botanical Garden gates closed and locked on Mondays and Tuesdays as the Garden is closed on those days.

All other gates should remain closed and locked at all times.

Get up-to-speed on policies that govern Communications & Engagement at UBC

UBC has various guidelines, policies, and protocols that relate to communications and how we represent the university. Get familiar with them so that you can best represent UBC in your role.

UBC Media Relations provides oversight and management of the university’s external reputation. If you are ever approached by a broadcast news outlet, or want to tell a story outside of UBC, get in touch with your communications advisor or contact Media Relations.

For more information, review the communication protocols on the VPFO Communications & Engagement website.

Thanks for participating in the Facilities’ United Way Dip Off!

The Facilities United Way Dip Off, which took place on November 23, was a tremendous success. Thank you for being a part of it! We raised $391 for the United Way.

It was great to see people come and try out the different dips offered. Our guest judges, David Speight, John Metras, and Ricky Yada, selected the Kirklanders as the best dip, while Dipologists from Energy and Water Services won our People’s Choice!

Thank you to all the teams who signed up and those who volunteered to make the event a success; Caroline MacLeod, Dale Low, Dean Gregory, Fiona Keating, Hoi Yu Ying, Jenniffer Sheel and Tamas Weidner.

Participate in Facilities’ United Way Silent Auction Week

This week is Facilities United Way Silent Auction Week! Have fun and support our local communities by participating in the all-silent auction or making a direct donation.

Successful bidders will be contacted by 3 pm on Friday, December 2, and all items are to be paid for by 3:30 pm and picked up no later than Friday, December 9.

The auction items will be displayed in the North Atrium of the University Services Building. We ask that you bring your own pen or pencil to add your bid to the bidding sheets, which will be placed by each item.

Items available for auction this year include: 

  1. An 18×24 Inch Original Abstract Art piece created with a brush and spatula by Artist Domenic Pietrantonio
  2. An 18×24 Inch Acrylic Original Painting of Spirit Island in Maligne Lake, Jasper Alberta, which also includes a certificate of authenticity that confirms the artist and that the painting is a one of a kind panting and not a print.  Donated by Artist Barry Brooks
  3. A Brand new 2022 Electra Women’s Cruiser 1 single speed bicycle.  This is a Step-Thru bike that retails for between $400 and $500.
  4. A well-used Oture Mountain Bike.  22-inch wheels on an 18.5-inch frame.
  5. A well-used Drywall Screw Gun.
  6. A well-used Milwaukee Cordless drill
  7. A well-used Hilti TE 5A Cordless Hammer Drill with a case
  8. A 72 Inch Synthetic Christmas Tree with a Gold Tree Base
  9. Approximately 400 square feet of 18”X18” Carpet Tile in a lighter shade of mint green colour.  A
  10. Window Blinds
  11. Three 4×4 and three 4×6 Chalk Boards with the chalk rail included
  12. Brand New Rubber Boots:
    • 4 pairs of Size 6
    • 2 pairs of Size 7
    • 3 pairs of Size 11
    • 1 pair of Size 12
  13. Two Brand New Safety Hoods.  The fabric liner can be separated from the helmet and visor.

Thank you to those who donated items and helped bring together the United Way Facilities Silent Auction event for 2022!

Welcome to the team

  • As part of an effort to enhance our technical expertise in civil engineering, asset stewardship and fleet management, Municipal Services is pleased to welcome Fiona Keating as Senior Manager and Rishi Purohit as Fleet and Asset Manager to the team.
  • Thank you to Tamas Weidner for his strong leadership and oversight of the Garage! As of January 3, Tamas will focus on operational improvements and priorities that support the Waste Management team and Climate Action Plan 2030, while Rishi will oversee Fleet and the Garage.

Job openings

All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:

  • Day – Full-Time Service Worker (4 Positions) – 11/28/2022
  • Millwright (JR7181) – 12/1/2022
  • Millwright (Building Operations) (JR10231) – 12/2/2022
  • Trades 2 – Steamfitter / Pipefitter (JR7935) – 12/2/2022
  • Assistant Supervisor, Custodial (JR10571) – 12/2/2022
  • Labourer 2 (JR10120) – ongoing
  • Labourer 3 (JR8504) – ongoing

Don’t forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply. Reminder to attach a copy of your resume when you apply for a career opportunity in Workday.

Weekly Emergency Tip: Be Notified During a UBC Emergency through UBC Alert

UBC Alert is the university’s mass notification system to send alerts in urgent situations that pose an immediate safety or security risk to the community.

Including a mobile number in your Workday contact information will enable UBC to send you alerts in urgent situations that pose an immediate safety or security risk to the community. You can review and edit your contact information by logging into WorkdayLearn more about UBC Alert

Make sure to also download the UBC Safe Vancouver app to find important safety information, contacts, maps and procedures — all in one place! Learn more about the UBC Safe Vancouver app

Managing your mental health

Human Resources has collected mental health resources to help you manage your ups and downs. To view more workshops, webinars and events visit the HR event listing.

Representatives are always available for a confidential conversation:

  • Monica Haab (monica.haab@ubc.ca): Building Operations, Energy & Water Services, Customer Services & Informatics, and Infrastructure Development
  • Gregor MacDonald (gregor.macdonald@ubc.ca): Custodial Services and Municipal Services

In case you’ve missed it

In case you’ve missed it Here is a quick recap of key events and information that you may have missed. For more details, please click on the links below or refer to our weekly portfolio newsletter, VPFO Update.

Thanks for reading!

Find this newsletter and past issues on the Facilities website

For questions and content submission
Email: facilities@vpfo.ubc.ca.