Facilities Weekly

Masks required in UBC public indoor spaces until June 30

As there are now signs of further Omicron variants and increased case numbers, experts have indicated that BC is about to enter into a sixth wave of the COVID-19 pandemic. In light of these factors, UBC has made the decision to maintain the requirement to wear masks until June 30, 2022.

UBC will be transitioning from COVID-19 Safety Plans to a Communicable Disease Prevention Framework starting May 1, 2022. More information will be shared on the Safety & Risk Services website next week.

If your unit requires additional disposable masks, please contact safety.risk@ubc.ca.

Read the full UBC Broadcast

Review the latest UBC Campus Rules

Lowering the flag on the National Day of Mourning

The Canada flag (at Flag Pole Plaza) and the BC, Musqueam and UBC flags (at the North Plaza of the Life Building) on the UBC Vancouver Campus and the Canada, BC, Okanagan Nation Alliance and UBC flags at UBC Okanagan will be lowered on Thursday, April 28, 2022, in recognition of the National Day of Mourning, to remember lives lost in the workplace and resolve to prevent future tragedies.

We stand together as a university community to remember Harmandeep Kaur, a member of the UBC Okanagan Campus Security team, whose tragic death at the end of February was felt across UBC as a whole.

Please read a message written to the community in early March from Dr. Lesley Cormack, UBC Okanagan’s Deputy Vice-Chancellor and Principal and seek out the supports and services offered to students, faculty and staff.


University Boulevard closure extended to May 15  

The closure of the University Boulevard (UBlvd) bus loop has been extended from May 1, 2022, to May 15, 2022 (exact date to be determined). The bus loop is closed due to three projects under construction simultaneously — School of Biomedical Engineering (SBME) BuildingGateway Health Building, and a utility steam tunnel repair.

The work for the steam tunnel repair at the far west end of UBlvd is anticipated to complete on May 2, 2022. Once complete, access to this area will be available. The UBlvd Lot will remain open.

Flaggers will no longer be required to run single-lane vehicle traffic on the north side of UBlvd since traffic will be able to travel around the loop.

Pedestrians and cyclists will continue to be detoured to the south side of UBlvd.

The detour around the north side of the Gateway construction site will remain in place and accessible to residents and delivery only, to reduce the amount of traffic on that temporary roadway.

To view the map, visit the Facilities website


UBC Okanagan Skeena Residence becomes the first Passive House-certified student residence in Canada

UBC Okanagan Skeena Residence has successfully earned its Passive House Certification, making it the first student residence in Canada and second in North America to receive this globally recognized certification.

Defined by sun floods, through views, and candy-coloured stairwells, the six-storey Passive House Skeena residence will provide 220 bedrooms and amenity space to UBC Okanagan students.

Skeena’s energy consumption is 70 kWh/m2 per year, which includes an annual heating demand of just 7.1 kWh/m2, allowing the building to provide heating, cooling and domestic hot water without a fossil fuel connection. In fact, the residence is so energy efficient that at the coldest point in the year, more than ¼ of the heat required for the building is supplied by students’ body heat.

Learn more about this project


Charge out rate change 

The following separate 2022/23 hourly and overtime rates have been updated for trades, custodial and municipal services’ charge out rates to clients:

Facilities Services 

Regular Rate/Hour

Overtime Rate/Hour

Custodial

$40

$61

Trades

$74

$113

Municipal Labourer

$58

$85

Custodial Storekeeper

$58

$85

Utility Worker

$58

$85

Project Coordinators
(Construction Office)

$127

Project Supervisors
(Construction Office)

$117

These hourly rates represent wages, benefits and overheads associated with each service group and are adjusted as required to reflect changes in the internal costs for the delivery of services.


Interim period between Terms

A reminder to maximize the window of time between the end of winter session and the beginning of summer Term 1 (April 28–May 16, 2022) to complete maintenance work in classroom spaces.


Watermain repair in the University Endowment Lands successfully completed 

The Watermain repair on 16th Ave in the University Endowment Lands was successfully completed last week with no disruption to our water supply.

Thank you to the Facilities teams for supporting this work and the switching over of our campus water feed!


Identifying 2023 Learning Space Improvement projects 

The Learning Spaces team is in the process of working with faculties to assess the proposals for 2023 summer renovations.  These proposals will be prioritized at the June Learning Spaces Advisory Committee meeting.

Stay tuned for more information to come.


Updated Facilities Policies & Procedures: Health Protection Programs 

Safety & Risk Services recently updated Policies I-B-44 Respiratory Protection and I-B-54 Hearing Conservation to become the university-wide Respiratory Protection Program and Hearing Conservation Program. Changes to these two health protection program documents include:

  • Respirator Protection Program – now has definitions, expanded section respiratory hazards, Hierarchy of Controls, Respirator Types, and SRS offers education/training and conducts fit testing
  • Hearing Conservation Program – now has an expanded section on the Hierarchy of Controls and Appendix has a Noise control and Hearing Conservation Checklist for managers and supervisors to use.

All Facilities staff is encouraged to review the updated documents, available on the SRS website.

For questions regarding the documents, please contact Lori Takenaka (lori.takenaka@ubc.ca).


Emergency Preparedness Week is May 1-7, 2022 

As part of the UBC campus community, join us during Emergency Preparedness Week (EP Week) to increase our community’s resilience and learn more about emergency preparedness. EP Week is a national event supported by Public Safety Canada.

Preparing for an emergency does not need to be difficult. Start by getting informed on the risks in your community, make-a-plan, and then build a kit. We all have a role to play in an emergency, and we want you to Get InformedGet Prepared, and Take Action so you, your loved ones, and your community are better prepared for emergencies.

UBC faculty and staff can now receive a 10% discount on items in the Total Prepare website. Use code UBC-SRS-EP at checkout. Some restrictions may apply.

Learn more: ready.ubc.ca/epweek2022 


Reminder: Share your feedback on Planon

This is a reminder to complete the Planon survey by Friday, April 29, 2022.

The questions that you will be asked will be tailored to your role, and involve work management, inventory and purchasing, PMFS mobile app, and timecards and reporting. Your feedback is anonymous and no personal information will be saved with the responses.

This survey is conducted by the Customer Services & Informatics team in partnership with Operational Excellence. Your feedback will help establish a baseline assessment of your experience using Planon, and help stabilize and improve the system. We anticipate to conduct this survey annually to help measure improvements and keep track of areas that require attention in Planon.

For questions or concerns, please reach out to Kishani Gibbons, Director, Customer Services & Informatics at kishani.gibbons@ubc.ca


Congratulations to the UBC Facilities Sun Run Team

Members of the UBC Facilities Sun Run Team took to the streets of Vancouver and the lower mainland to run 10k as part of virtual and the in-person Vancouver Sun Run event this past weekend. Congratulations to Jeremy Peters, Ryan Jeffs, Thomas & Lauryn Takaki, Ryan Huffman, Dave Wight, Stan, Lori, Matthew & Leah Takenaka, Andy Gomes, Monica Martins, Michael, Sophie & Noah Cunningham! 

Thank you all for representing UBC Facilities out and about in our community.


Job openings 

All positions at UBC are available on the UBC HR Careers website, or through the career application in your Workday account. Please note that applications will be accepted until 11:59 p.m. on the day prior to the posting end date. The following VPFO positions are currently open:

  • Manager, Construction Office (JR7169) – closing Apr 27
  • Trades 2 – Steamfitter (JR6783) – closing April 27
  • Trades 2 – Metal Worker Apprentice (JR7140) – closing April 27
  • Millwright (JR7181) – closing May 4
  • Municipal Engineer (JR6992) – closing May 15

Don’t forget to apply as an internal candidate! Please review the Apply for an Internal Job Posting guide in the Workday Knowledge Base for instructions on how to apply.


In case you’ve missed it

Here is a quick recap of key events and information that you may have missed. For more details, please click on the links below or refer to our weekly portfolio newsletter, VPFO Update.


EDI: Day of Silence – How will You Break the Silence? 

April 22, 2022 was the Day of Silence, an annual event in April that was first established in 1996 by students from the University of Virginia, to recognize the LGBTQ2+ youth and the systemic issues they faced within the school system.

By staying silent throughout the day, people are expressing their solidarity with LGBTQ2+ students who have felt silenced. It has now expanded into workplaces, university campuses, and beyond.

GLSEN is a leading education organization working to create safe and LGBTQ-inclusive K-12 schools for all. Watch their video to learn more about the significance of the Day of Silence in combatting the harmful effects of anti-LGBTQ harassment and discrimination in education.


Workplace Strategies for Mental Health: Planning for a mentally healthy retirement 

Some people spend a lot of time and effort in saving and planning for their financial well-being in retirement, yet they fail to consider other aspects of the quality of their lives.

Canada Life has created the Retiring Well questionnaire to help individuals proactively plan for the quality of life they desire in retirement. This includes envisioning the relationships, purpose, recreation, and wellbeing we want in our life.


Managing your mental health

Human Resources has collected mental health resources to help you manage your ups and downs. To view more workshops, webinars and events visit the HR event listing.

Our HR representatives are always available for a confidential conversation:

  • Monica Haab (monica.haab@ubc.ca): Building Operations, Energy & Water Services, Customer Services & Informatics, and Municipal Services
  • Arvind Kang (akang03@mail.ubc.ca): Custodial Services and Infrastructure Development