Charge out rates and fee structure

UBC Facilities receives annual funding from the University administration to pay for core building repairs and maintenance. This covers items such as plugged toilets, burnt out lights, and too hot/too cold problems. For non-core services (e.g., renovation work and capital renewal work) and services to UBC ancillaries and tenants, UBC Facilities recovers costs through a charge-out rate.

Overtime rates apply to any services provided outside of regular Facilities-defined shifts or on an emergency basis after regular shift hours. Efforts are made to notify the client in advance of emergency overtime requirements.

For more information on the services that are covered through the Facilities operating budget (“core”) funding and where faculties and departments are expected to fund, please visit Service Delivery and download the Facilities Service Guide.

The Facilities Service Guide includes detailed information on funding for Customer Service, Project Delivery, Buildings, Public Realm and Fleet, and Utilities, and is aligned with the UBC Controlled Land, Buildings and Infrastructure (“Space Management”) policy (UP13).

View the Facilities Service Guide

2024/2025 hourly and overtime charge-out rates

The following 2024/25 hourly and overtime rates have been established for trades, custodial, municipal services, and technical specialists:

Fee structure

Construction office

The Construction Office is responsible for the successful delivery of smaller customer-funded projects for the University, primarily via coordination of in-house trades that perform the work.

The fee structure would be the actual project costs, plus a construction management fee of 15% of those actual costs. Projects under $5,000 are charged a flat fee of $750 for construction management.

Examples include: permitting fees, consultant fees for project scope and costing estimates (if required), asbestos abatement, equipment (scaffolding, lifts), project waste, in-house trades or contracted labour and materials

Project coordination and supervision hours that are requested/required by the customer to be worked outside of regular working hours will be charged an hourly and/or overtime rate.

Project Services

Management of projects from inception to completion, through planning, design, construction, commissioning and handover are customer funded through the Project Management (PM) fee.

As part of the project delivery process, funding for capital projects is defined up front using project estimate charters, to confirm expected scope of costs, and to identify funding sources prior to any financial outlay by UBC or its departments, related to capital project costs.

Project Services operates under a cost recovery model with funding recovered via an administrative fee applied to capital spend on projects. This is a generalized percentage fee that in turn funds all aspects of project management including the project management team, Project Services’ administration and operating costs, as well as capital finance processing and project systems support.

Fees are intended to reflect principles of overall cost neutrality and are applied consistently related to project cost, independent of time spent or staffing level on projects.

PM fees are on a sliding scale in the table below, related to the overall project value: